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Office of Student Records
Attention Spring & Summer 2013 Graduates
Commemorative Diploma
Graduation Application (PDF)
Transcript Request information
Withdrawal Information
Students who need to withdraw may do so by contacting the Student Records Office or filling out a withdrawal form.
A W grade will be assigned for all courses that are dropped before the designated date published in the Academic Calendar (usually mid-semester). Your instructors will be contacted to assign a grade of W or WF for all withdraws completed after the designated last day to drop. Grades of WF are punitive
Students that are receiving any source of financial assistance need to be aware of possible financial penalties before you complete the withdraw process. In most cases, students that have received Federal Pell Grant or Loans will be required to pay back a portion of the amount received. Please see FA page for guidance regarding withdraws and Satisfactory Academic Progress (SAP) rules for information about the consequences of dropping your classes Financial Assistance.
Academic Standing
Students are expected to make progress towards meeting degree requirements. The system for measuring academic progress serves three purposes:
- To inform the student that his/her grade point average is so low that graduation within a reasonable time is in doubt.
- To motivate the student to intensify effort to improve performance
- To encourage students to seek guidance from college officials in an effort to improve their performance in order to be successful.
Students are expected to have the following grade point average:
Semester Hours Attempted at SGSC |
Minimum Institutional Grade Point Average |
0 - 9.99 |
No Minimum |
10 - 15.99 |
1.70 |
16 - 30.99 |
1.80 |
31 - 45.99 |
1.90 |
46 or more |
2.00 |
In a four point grading system, your grades are equal to the following:
| A = 4 quality points |
| B = 3 quality points |
| C = 2 quality points |
| D = 1 quality point |
| F = 0 quality point |
To calculate your GPA you need to use the following format:
(grade earned quality points) X (hours the class is worth)
then you would divide your quality points earned by the number of hours on your schedule. See the following example for an illustration:
| 3 hour A = 12 quality points |
| 4 hour B = 12 quality points |
| 2 hour C = 6 quality points |
| 1 hour F = 0 quality points |
10 hour schedule with 30 quality points = grade point average of 3.00 30/10 = 3.00
As you can see, the hours a course is worth make a major impact on your grade point average. If we take the same schedule but reverse the grades, look at the significant difference in the GPA:
| 3 hour F = 0 quality points |
| 4 hour C = 8 quality points |
| 2 hour B = 6 quality points |
| 1 hour A = 4 quality points |
the same 10 hour schedule with 18 points = grade point average of 1.80 18/10 = 1.80
Adding all of your course work together as you proceed towards meeting your degree requirements derives the cumulative grade point average.
| 12 first semester = 30 quality points |
| 12 next semester = 25 quality points |
| 12 third semester = 30 quality points |
36 hours / 75 quality points = 2.08 cumulative GPA
Transcript Request Information
The Record's Office is required by Federal law to have a written request before we can release your transcript. This is done to insure the safety of your documents.
Request should include your full name, student ID number, birth date, and the address you would like your transcript to be mailed to. There is a $2.00 charge per copy. Fax and electronic request can be made, but we reserve the right to hold your documents until the fee is received.
Transcripts will not be issued to students that have an outstanding financial obligation to South Georgia State College - Waycross campus.
Please mail request and fee to:
| Office of Student Records | Transcript Request Form |
| South Georiga State College Waycross Campus |
|
| 2001 South Georgia Parkway | |
| Waycross, Georgia 31503 |
| Remember to ask your advisor about:
College Preparatory Curriculum deficiencies (CPC) |