General Information

Notice to Students: New HOPE Regulations have made it mandatory that we collect authorization from students to apply the book allowance to other charges such as parking fees and other mandatory fees. If you are receiving HOPE and have not completed the authorization form, you must log into Banner Web and complete the process. You will need your WC ID number and PIN to log into Banner Web.

Disbursement of Financial Aid: Financial Aid offered on the Award Letter is based on full time enrollment unless otherwise indicated, and may be adjusted depending on hours taken. Financial aid will only be disbursed to students who have received an Award Letter from the Financial Aid Office.

Work Study funds are earned on an hourly basis and are only paid for work performed. Work Study is not automatically awarded to students. Students must contact the FA Office to request Work Study.

Transient Students: A transient student is one who is enrolled at Waycross College for purposes other than seeking a degree from WC. Transient students are eligible for federal financial aid only if there’s a consortium agreement between the home institution and the host institution. Transient students eligible for the HOPE scholarship have to have the HOPE Scholarship Eligibility Certificate For Transient Study from the home institution. This certificate must be sent from the home institution to the host institution.

Auditing Classes: No aid is available to audit a class.

Repeating Classes: A student cannot receive Title IV funds for repeating a classes in which a passing grade was earned.

Summer Financial Aid: Initial awards (Fall and Spring Semesters) of financial aid do not include Summer Semester. Students who wish to receive aid (including: HOPE Scholarship, PELL Grant, SEOG, and Student Loans) for Summer MUST contact the Financial Aid Office. Beginning with Summer 2009, students that are enrolled at least half-time and have used their initial yearly maximum of Pell Grant may be eligible for additional Pell Grant funds. Students should keep in mind when borrowing funds during the regular academic year (Fall and Spring semesters) that once their yearly maximum has been reached, they cannot request another loan until the beginning of the new academic year (Fall semester) unless they advance to another grade level.

Student Loans: Student loans are not automatically included as part of the student ‘s award package. The student must come to the Financial Aid Office and request a loan.

U.S. DEPARTMENT OF EDUCATION

WITHDRAWAL/REPAYMENT POLICY

When a student withdraws from all classes in which he/she is enrolled, federal regulations require the institution to determine the amount of Pell Grant, SEOG and Loan funds the student earned based on the percent of days the student completed on the date of withdrawal. The portion of the federal funds that the student received that were not earned may have to be repaid. Once the student completes more than 60 percent of the enrollment period, the student has earned 100% of the federal funds.

If a repayment occurs, the school is required to notify the student within 30 days. The student then has 45-days from the date of the school’s notification to respond to the school. In the event the school fails to notify the student within 30 days, the student is allowed 45-days from the date the school was required to send notification to the student:

1) To repay in full the unearned funds to the Waycross College Business Office, or

2) To establish a repayment plan with the Waycross College Business Office to repay the unearned funds. A repayment plan may not exceed 2 years.

If the student fails to comply with the above requirements, federal law requires Waycross College to:

1) Report to the National Student Loan Data System (NSLDS) that the student is currently in overpayment status on a federal grant, and

2) Refer the overpayment to the U.S. Department of Education (ED) for collection. A repayment plan may be established with the U.S. Department of Education. A repayment plan may not exceed 2 years.

Please be aware that a student is not eligible to receive federal or state educational assistance until this debt has been paid or repayment arrangements have been made. When this debt has been paid in full or a repayment plan established, the student will be eligible to receive federal and state educational assistance.