William
E. "Bill" Deason, Vice President for Business Affairs
Phone: 912-449-7520
Fax: 912-449-7614
Debbie Meeks, Procurement Assistant
Phone: 912-449-7524
Fax:912-449-7614
The
Purchasing Department is responsible for approving all acquisitions
and ensuring that all acquisition processes are conducted
in a legal and ethical manner as defined by the Georgia Procurement
Code and any appropriate Federal regulations and policies
of the Board of Regents. The department is located in
the Administrative Building in the Business Office. Waycross
College has as its policy to deal with reputable businesses
that are in compliance with the laws and regulations that
are applicable. The College's Purchasing Departments objective
is to secure the "lowest and best" price; and our ordinance
requires that the awards be made to the most responsive and
responsible vendor. The following paragraphs outline the methods
of procurement and operation of Waycross College:
Vendors
must comply with the following:
- Waycross
College does not permit solicitation by vendors to its
individual departments. Sales representatives are welcomed
but are advised to call for an appointment. Please contact
Debbie Meeks in Purchasing at 912-449-7524.
- All
purchases must be approved by the Purchasing Department
which assigns purchase orders.
- All
invoices and requests for payment must indicate the purchase
order number issued. We do not pay statements (only itemized
invoices). For an invoice to be valid it must reference
a Waycross College purchase order and only one purchase
order number per invoice. All valid invoices will be paid
within 30 days. We also take advantage of discounts offered
for early payment. Any questions, please contact Nancy
Barrington in Accounts Payable at 912-449-7523.
- No
substitutes or add-ons to orders, unless approved in writing
by the Purchasing Department, for those items on written
purchase orders.
- Immediate
notification required if unable to fill purchase order
as received.
- All
shipments must be freight prepaid unless prior approval
by the Purchasing Department.
- No
COD's allowed.
- All
warranties are to be assumed by the vendor.
No
partial shipments unless approved by the Purchasing Department.
Attention Vendors: To get your business on Waycross
College's approval vendor list, please e-mail Purchasing
for Bidder's Application form.
Vendor
Registration
Sites to Visit:
Georgia
Statewide Contracts
Micro
Computer & Peripheral Contracts
Office
Depot
University
of Georgia - MSD Software Catalog
|
