Waycross College

Purchasing Office

Debbie Meeks, Procurement Assistant
Phone: 912-449-7524
Fax:912-449-7614

The Purchasing Department is responsible for approving all acquisitions and ensuring that all acquisition processes are conducted in a legal and ethical manner as defined by the Georgia Procurement Code and any appropriate Federal regulations and policies of the Board of Regents.  The department is located in the Administrative Building in the Business Affairs. Waycross College has as its policy to deal with reputable businesses that are in compliance with the laws and regulations that are applicable. The College's Purchasing Departments objective is to secure the "lowest and best" price; and our ordinance requires that the awards be made to the most responsive and responsible vendor. The following paragraphs outline the methods of procurement and operation of Waycross College:

Vendors must comply with the following:

  1. Waycross College does not permit solicitation by vendors to its individual departments. Sales representatives are welcomed but are advised to call for an appointment. Please contact Debbie Meeks in Purchasing at 912-449-7524.
  2. All purchases must be approved by the Purchasing Department which assigns purchase orders.
  3. All invoices and requests for payment must indicate the purchase order number issued. We do not pay statements (only itemized invoices). For an invoice to be valid it must reference a Waycross College purchase order and only one purchase order number per invoice. All valid invoices will be paid within 30 days. We also take advantage of discounts offered for early payment. Any questions, please contact Nancy Barrington in Accounts Payable at 912-449-7523.
  4. No substitutes or add-ons to orders, unless approved in writing by the Purchasing Department, for those items on written purchase orders.
  5. Immediate notification required if unable to fill purchase order as received.
  6. All shipments must be freight prepaid unless prior approval by the Purchasing Department.
  7. No COD's allowed.
  8. All warranties are to be assumed by the vendor.

No partial shipments unless approved by the Purchasing Department.

Attention Vendors: To get your business on Waycross College's approval vendor list, please e-mail Purchasing for Bidder's Application form.

Vendor Registration

Sites to Visit:

Georgia Statewide Contracts
Micro Computer & Peripheral Contracts
Office Depot
University of Georgia - Software Resource & Services (SRS)